RFx – What’s the difference between RFI, RFP and RFQ?

RFx – What’s the difference between RFI, RFP, and RFQ?

RFx events are an essential element of a successful procurement process. With e-procurement systems like Procurehere, they’re also a catalyst for significant cost reduction. RFI, RFP, and RFQ are terms which refer to the different requests falling under the RFx umbrella.

It’s important to know what these different acronym means and proper implementation at the right moments could contribute to a positive outcome towards your business goals. At Procurehere, we like making life easier and will give a clear guide to differentiate between RFI, RFP, and RFQ

What is the meaning of RFX?


stands for ‘request for X’. It’s a term that encompasses the various stages of the requesting process. When we refer to RFx, we reference the formal requesting process that covers RFI, RFP, and RFQ.

What is the meaning of RFI?


stands for ‘request for information’. The clue with this one is really in the name! It’s often used in the early stages of a procurement process, where buyers are keen to discover relevant information from potential suppliers.

In short, RFI gathers submitted information by suppliers so that you as a buyer can have the best purchasing knowledge for the later stages of the procurement processes.

What is the meaning of RFP?


stands for ‘request for proposal’. An RFP is a request by buyers for potential suppliers to come up with a proposal for a project. In this process, the buyers have an understanding of the outcome they want but are uncertain of the best way to acquire them.

RFPs tend to be more open than RFIs, allowing a supplier to provide their own suggestions around how they would design and complete a particular project.

What is the meaning of RFQ?


stands for ‘request for quote’. An RFQ is similar to an RFP but with a more defined scope setting out the needs of a buyer. It will often have a formal list of work, supplies, and equipment required for a project, that suppliers will then submit costs for.

Hence, An RFQ is a solicitation sent to potential suppliers containing in exacting detail a list or description of all relevant requirement of the intended purchase.

With our leading e-procurement solution, managing your RFI, RFP, and RFQ becomes easy and hassle-free, so you can be more productive and focus on other more important things.

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