Features - RFx / Tender

Buyers can set up a variety of events such as RFIs, RFQs, RFPs and Tenders. This is traditionally the first step in e-Sourcing, with which the leading suppliers are established, which might then lead on to an auction for further price reduction. There are three steps in an RFx process: buyer creates an event, suppliers make submissions, and buyer evaluates submissions.

Buyer Creates Event

The RFx Creator is guided through a simple wizard that allows him/her to set up the event. This includes the ability to:
  • upload any documents that are required by the supplier for their information for their further action (which they can then re-upload as required)
  • invite suppliers from the database to participate in the event
  • organize meetings such as site visits in which suppliers may get clarification before they put together their submissions
  • create questionnaires for suppliers to provide information on their suitability to participate, including uploading documents such as certificates and so on
  • set up a Bill of Quantities, which is the centrepiece of the RFx process
  • lastly to assign each of the questionnaires and Bills of Quantities into envelopes with evaluators for each.
When the event creation is completed, it will be launched, and suppliers can participate when it goes live.
Buyer Creates Event

Supplier Makes Submission

Supplier Makes Submission
When a supplier is invited for an event it will appear on their dashboard. Suppliers can go in and view documents, participate in meetings, fill out questionnaire, enter values in the Bill of Quantities, and submit before closing date.

Buyer Evaluates Submissions

Buyer users can only view the contents of envelopes made available to them by the RFx Creator (e.g. Technical or Commercial etc.). They can compare submissions (questionnaires and Bills of Quantities) by different suppliers by viewing them in a columnar way, or by downloading them as an Excel spreadsheet. Evaluators can collaborate by chatting around items in the table, and may disqualify unsuitable suppliers from the event. Once completed the project is closed (award done offline). The event data can be pushed into another RFx/Auction event.
Buyer Evaluates Submissions